What are shared Meeting Templates?

Shared meeting templates have been shared with you by others. This means you are co-organizer of a meeting, and added to a meeting template to ensure your availability is taken into account when setting up the meeting.

As co-organizer of a meeting, you are also co-owner of the meeting template. This means you have similar rights as the creator of the meeting template, to edit and alter the meeting template shared with you. As co-owner of a meeting template you can edit almost all settings, expect for the title of the event and the photo collection displayed at the booking page.

Settings of a shared meeting template, viewed from a co-owner perspective

Where do I access my shared meeting templates?

Shared meeting templates are available with any of our paid plans. To check if any of your colleagues have a shared meeting template with you, go to ‘Meeting templates’ and scroll down to the section ‘Meeting templates shared with you’. If meeting templates are shared with you, you will find them there.

A meeting template was shared by Colin with me.

How do I set up a shared meeting template?

Here are the steps you need to take:

1. One out of two colleagues need to set up the meeting template, e.g.: "Meet with Brad and Holly". Do so by hitting the button "New meeting template"

2. Fill out the details of the meeting templates.

3. Go to the section 'Other organizers' in the meeting template.

4. Select 'Multiple - Book meetings with everyone selected' and hit the save button

5. Now add the other colleague (either Brad or Holly in this case) by clicking on 'manage' in the section of 'Other organizers'

6. Select the colleague of interest and hit "save".

7. Make sure to save all settings.